Chapter By-Laws

Pikes Peak CSI - Chapter By-Laws

PIKES PEAK CHAPTER, INC. OF

THE CONSTRUCTION SPECIFICATIONS INSTITUTE

CHAPTER BYLAWS

REVISED JANUARY 2007

ARTICLE 1 - NAME

The name of this organization is the PIKES PEAK CHAPTER, INC., of THE CONSTRUCTION SPECIFICATIONS INSTITUTE, INC., hereafter referred to as the "chapter"; said chapter being a chartered affiliate of THE CONSTRUCTION SPECIFICATIONS INSTITUTE, INC., hereafter referred to as the "Institute". The chapter is incorporated in the State of Colorado, and the Institute is incorporated in the State of Maryland.

ARTICLE II - GOVERNING AUTHORITY

The chapter is governed and operated in accordance with the provisions of the Institute bylaws, by regulations and requirements for the conduct of chapters of the Institute as adopted from time to time by the Institute board, the laws of the State of Colorado, the Certificate of Incorporation of the chapter, these bylaws, and the rules and instruction of the chapter board issued through its officers.

ARTICLE III - PURPOSE AND POLICY

SECTION 1

The purpose of the chapter shall be to foster and advance the objectives of the Institute.

SECTION 2

The name, funds or influence of the chapter may be used only in support of this purpose.

ARTICLE IV - BOARD

SECTION 1

The management and direction of the chapter shall be delegated to its board.

SECTION 2

The board shall be comprised of at least but not restricted to the following: president, president elect, vice president(s), secretary, treasurer, directors (the number of directors shall be determined by the board from time to time to meet the needs of the chapter). Professional members shall constitute a minimum of thirty-three percent of the chapter board and industry and associate members shall constitute a minimum of thirty-three percent of the chapter board. The immediate past president shall serve as an advisor to the board with full voting privileges.

SECTION 3

The president and president elect shall hold a board position for a minimum of one year prior to taking the office of presidency.

SECTION 4

All members of the board are eligible to vote on chapter business.

SECTION 5

The board through the action of authority delegated to the membership chairman shall receive and promptly consider applications for membership in the chapter received from prospective members meeting the qualifications for Institute membership; may accept resignations from the chapter; and shall promptly report its actions on membership to the Institute.

SECTION 6

The board shall select all standing and special committees, designate duties and may authorize compensation for justifiable expenses.

SECTION 7

The board shall schedule monthly business meetings. Special meetings shall only be held upon the call of the president or a majority of the board upon seven days written notice.

SECTION 8

A majority of the board shall constitute a quorum.

SECTION 9

Should a vacancy occur in any office of the chapter except that of president-elect, the board shall by two-thirds affirmative vote of its total membership fill such vacancy by appointment of a member eligible by all other criteria for the duration of the unexpired term. Should a vacancy occur in the office of president-elect, the board shall by two-thirds affirmative vote, nominate a candidate or candidates for election by ballot of the general membership. Election shall proceed as stated in Article VI, Section 1, of these bylaws.

SECTION 10

When appropriate, The chapter board shall appoint an academic affairs committee of three or more members. This committee shall be responsible for conducting liaison in the name of the chapter with the student affiliate by providing an advisor, support, guidance, program speakers, etc.

SECTION 11

The board may by two-thirds affirmative vote of its total membership, request the resignation from office of any member of the board who fails to perform the responsibilities of this elected or appointed office; continued failure to attend board meetings shall be cause therefore but not a limit thereof.

ARTICLE V - OFFICERS

SECTION 1

The president shall serve as chairman of the board, preside at all chapter meetings, select the chairmen of temporary committees, appoint the chapter delegates to the annual meeting of the Institute, unless otherwise elected by the chapter members, be an ex-officio member of all committees, and shall sign all agreements and formal instruments. The term of president shall be no more than two years.

SECTION 2

The president-elect shall serve upon the absence of the president and perform other duties as assigned by the board. The term of president-elect shall be no more than two years.

SECTION 3

The vice-president(s) shall perform such assignments as delegated by the president of the board and shall serve as president in the absence of the president and president-elect. The term of vice-president shall be no more than two years.

SECTION 4

The secretary shall keep accurate minutes of all meetings of the board and of the chapter. The secretary shall maintain a file of all correspondence; shall keep a roster of members and committees; co-sign all agreements and formal instruments, except those pertaining to the office of treasurer; and submit a report of office at the annual meeting. The secretary performs other duties as assigned by the board. The term of secretary shall be two years.

SECTION 5

The treasurer shall collect and receipt for monies and securities; deposit funds and disburse and dispose of the same, subject to the direction of the board: shall keep accurate books of account; shall submit a report at board meetings and shall submit a report of offices at the annual meeting. The treasurer shall perform other duties as assigned the board. There shall be three signature cards on file at the bank for the chapter checking account. The chapter president, president-elect, and treasurer shall be the signatories. The treasurer shall obtain two signatures for any checks equal to or over the amount of $500.00. The term of treasurer shall be two years.

ARTICLE VI - NOMINATION AND ELECTION OF OFFICES AND DIRECTORS

SECTION 1

A nominating committee shall be comprised of but not limited to the following: immediate past president, current president, president-elect, and directors. The committee shall be chaired by the immediate past president and shall meet during the month of January. A slate of nominees, drawn from chapter membership showing at least one name for each elective office due to become vacant shall be presented to the board at the February board meeting. The list of nominees shall be presented to the membership in writing prior to and verbally at the February general membership meeting. Nominees shall be accepted from the floor at this meeting. A final ballot shall be prepared and all chapter members notified of the time and place of balloting two weeks prior to the March general membership meeting. A tellers committee, appointed by the president, shall count the ballots and report the results to the members.

SECTION 2

Not later than April 1, the chapter secretary shall notify the region directors and the Institute of the election results with the name, address and phone numbers of all officers and directors for the coming year.

SECTION 3

Each elected board member shall take office on July 1.

SECTION 4

The president, president-elect, and vice president shall not hold the same office for more than two consecutive terms. The board shall set terms for directors.

ARTICLE VII - MEMBERSHIP

SECTION 1

The qualifications for membership shall conform to the requirements of the Institute bylaws.

SECTION 2

Membership in the Institute is a prerequisite to membership in the chapter.

SECTION 3

A chapter member may be elected as an honorary member of the chapter only if he has been elected as an honorary member of the Institute.

SECTION 4

The provisions of the Institute bylaws for disqualification, suspension, expulsion and reinstatement of members shall govern.

ARTICLE VIII - MEETING OF MEMBERS

SECTION 1

The annual meeting of the chapter shall be held during the month of September at which time committee reports shall be submitted, the secretary shall submit a report on the activities of the chapter, and the treasurer shall submit a report on the activities of the chapter, and the treasurer shall submit a report on chapter finances. The reports shall cover the previous fiscal year of July 1 through June 30. A copy of these reports shall be submitted to the two region directors.

SECTION 2

Regular meetings shall be held monthly, except when otherwise decreed by the board. Not less than eight regular meetings shall be held during the fiscal year.

SECTION 3

Special meetings may be called whenever the majority of the board deems it necessary, or upon written request by not less than one-tenth of the chapter membership. The business of special meetings shall be limited to that for which the meeting was called.

SECTION 4

Minutes of special meetings shall be prepared and distributed by the secretary to the members and region directors.

SECTION 5

These bylaws, together with applicable provisions of the Institute bylaws and Robert’s Rules of Order Newly Revised, shall govern the conduct of business of the chapter.

ARTICLE IX - FISCAL ADMINSTRATION

SECTION 1

The fiscal year shall be from July 1 to June 30.

SECTION 2

The annual chapter dues shall be set by the chapter board. Members emeritus and honorary members shall not be subject to dues.

SECTION 3

Annual dues notices shall be mailed by the Institute at least two months in advance of each member’s anniversary date and area payable when rendered. Initial dues shall accompany the membership application.

SECTION 4

Institute and chapter dues shall be paid to the Institute with the chapter dues being returned to the chapter by the Institute.

ARTICLE X - AUDIT

The board shall appoint a committee to audit the books and transactions of the treasurer at the close of the fiscal year. This report shall be read at the annual meeting.

ARTICLE XI - AMENDMENTS

SECTION 1

Proposed amendments to these chapter bylaws shall be submitted to the chapter board for approval; then submitted in duplicate, accompanied with two copies of the complete, current bylaws, to the Institute secretary for approval. After Institute approval, they shall be submitted to each chapter member at least two weeks prior to a general meeting. Balloting shall occur at the next scheduled meeting after the mailing. The Institute secretary and region directors shall be notified of the results.

SECTION 2

These bylaws may be amended by a two-thirds vote of the professional, industry, and associate members present at the regular or special meeting.

Chapter B.O.D. Appr. 1/4/07

Institute Appr.

Membership Appr.